COLLABORATE 14 — OAUG Forum Presenter Information
- October 7, 2013: Call for presentations closes. Abstracts will not be accepted after this date.
- November 18, 2013 (week of): Accepted presenters notified by OAUG.
- December 4, 2013: Presenter compliance agreement acceptance due.
- February 25, 2014: White paper and presentation slides due. Failure to submit required materials will result in the cancellation of your session and revocation of complimentary conference registration.
- Presenter Compliance Agreement
- White Paper and Presentation Slides Upload Instructions
- White Paper Guidelines
- Presentation Slides Guidelines
- Preparing For Your Presentation
- Session Cancellation or Substitutions
- Conference Registration Information
- Hotel Reservation Information
- Housing and Other Expenses
- Media Relations
- Working with the COLLABORATE 14 Bookstore
- OAUG Forum Publication Rights
- Presenter Questions
Presenter Compliance Agreement
Please log in to the OAUG Presentation Management System to read and accept the Presenter Compliance Agreement prior to the deadline of December 4, 2013. Once you have completed this step you will be able to view and manage your presentation details. Failure to accept the compliance agreement by December 4, 2013 will result in the cancellation of your session and revocation of your complimentary conference registration.
White Paper and Presentation Slides Upload Instructions
Log in to the OAUG Presentation Management System to upload your white paper and presentation files prior to the deadline of February 25, 2014. Failure to submit the required presentation materials by February 25, 2014 will result in the cancellation of your session and revocation of your complimentary conference registration.
- Files submitted via e-mail will not be accepted; you must use the OAUG Presentation Management System to upload your presentation materials.
- File size cannot exceed 10MB (no limit on number of pages.)
- Files must be in PDF format.
- Files will automatically be renamed when you upload your files.
- Submit only one (1) White Paper file and one (1) Presentation Slides file per presentation.
White Paper Guidelines
Please follow the guidelines below for writing and formatting your white paper.
Writing Your Paper
- Use complete sentences and paragraphs when writing your paper. Do not use outline form, bullet points or copies of slides.
- The content of your presentation/paper must stay true to the original abstract submitted and accepted. You may wish to start your paper with your original 520-character abstract to introduce your topic.
- Feel free to briefly describe your organization’s business or objectives to provide context to your application requirements. However, please do not use your paper or presentation to advertise products or services your organization provides. Doing so will result in you and your company being barred from presenting at future OAUG conferences.
- Exhibits and graphics may be included in the body of the paper, or you can include exhibits at the end of your paper. We suggest numbering your exhibits for ease of reference.
- There is no need to provide a section for attendee notes in your paper.
- Save the final version of your paper in PDF format for uploading (see Upload Guidelines).
Margins and Spacing
- Use one-column format.
- Use one-inch margins on all four sides and a block format for all text.
- Do not indent paragraphs. Use a block style format.
- Single space within each paragraph. Double space between paragraphs.
- Place the title on the first page of your paper. Do not include a separate title page.
- Use 14-point bold font, initial caps and left justify.
- You must use the same title you submitted on the Call for Presentations application.
- Double space after the title and type the presenter’s name(s). Use 12-point font (no bold), left justified.
- Place the name of the presenter’s organization immediately under each name. Use 12-point font in italics (no bold), left justified.
- Do not include addresses or phone numbers in your paper.
- Use 12-point bold font, left justified.
- Use block style format. Do not indent paragraphs.
- Use 10-point font (no bold).
- COLLABORATE 14 (10-point font, left justified)
- Page < # > (10-point font, right justified)
- Copyright ©2014 by [Your Name] (10 point font, centered)
Formatting Quick Reference Guide
|Section||Bold||Font Size||Capitalize (Title Case)||Left Justify|
|Presenter Name||No||12 pt||Yes||Yes|
|Company Name||No||12 pt Italics||Yes||Yes|
|Main Body||No||10 pt||N/A||No|
|Footers||No||10 pt||See above||See above|
Sample Paper Format PDF file
Presentation Slides Guidelines
Please follow the guidelines below for creating and formatting your presentation slides.
- Please download and use the official COLLABORATE 14 — OAUG Forum PowerPoint Template (available soon). Use of this template is required for all presentations.
- The first slide must include:
- Presentation Title
- Presenter’s Name(s)
- Presenter’s Organization Name(s)
- Use a minimum of 22-point font size. Presentation rooms are large; there may be up to 200 attendees in a session.
- Keep all graphics simple.
- Use no more than four (4) bullet points per slide.
- Remember that your presentation should not be used to advertise products or services your organization provides.
- Save your final presentation slides file in PDF format for uploading (see Upload Guidelines).
Preparing For Your Presentation
- Prepare for your session in the same manner as you will deliver it.
- Time your presentation and know how much time you will spend on key slides.
- You may use the speaker ready room (see note below) to prepare for your presentation.
- Arrive 30-minutes before your session to allow time for set-up and last-minute preparations.
- Do not adjust the session room equipment or lighting.
- Please notify the room monitor if you have any issues with your room.
- Dress code is business casual.
- Remember that you are required to bring a backup copy of your presentation with you.
- When the session begins, briefly introduce yourself and proceed with your presentation.
- Please ask that all mobile phones and pagers be turned to silent mode.
- Repeat all questions asked so that attendees can hear the question.
- Sessions will last one hour. We suggest you plan 45 minutes for your presentation and 15 minutes for question-and-answer discussion. Please make sure to end your session on time so the next speaker can begin on time.
- Slides cannot be replaced or reproduced on-site from original submissions. If you have changes, please notify attendees during your session.
Session Room Set-Up
- The OAUG will provide the following in all session rooms:
- Data Projector with VGA Cord
- Lavaliere Microphone
- Podium or Table Lectern
- Wireless Internet (available to presenter only, not attendees)
- Telephones will not be provided.
- Computers will not be provided. You are responsible for providing your own computer to present your slides.
Speaker Ready Room
A speaker ready room will be provided for all COLLABORATE 14 speakers so that you may practice your presentation. This room is shared among the presenters of IOUG, OAUG and Quest. The speaker ready room is available on a first-come, first-served basis.
Session Cancellations or Substitutions
Conference Registration Information
Primary presenters for accepted presentations will receive only one (1) complimentary, non-transferable registration from only one user group regardless of the number of sessions accepted and/or if the speaker is accepted by more than one user group. Speaker audits will be conducted by all user groups to ensure there are no duplicate or unauthorized complimentary registrations. Speakers in compliance with the deadlines will receive the complimentary registration code in February, 2014.
Failure to accept the compliance agreement by December 4, 2013, and/or failure to provide your white paper and slide presentation by February 25, 2014, will result in the cancellation of your session without notice and forfeiture of your complimentary registration.
Co-presenters will be required to pay conference registration fees and must register via the online registration form (available soon).
Hotel Reservation Information
Information about conference hotels and reservation instructions will be available soon.
Housing and Other Expenses
All hotel, travel and other expenses incurred are your responsibility. The OAUG does not provide reimbursement for hotel, travel and other expenses and does not make hotel reservations and other travel related plans on your behalf.
As a presenter at the COLLABORATE 14 — OAUG Forum in Las Vegas, you have a great opportunity to generate media coverage for your organization and increase attendance for your presentation by utilizing effective media relations.
Several options are available to you. Consider issuing a media advisory announcing your selection to present at the conference. An advisory summarizes your topic and could include quotes from your presentation, a link to your company website and information about you and your organization.
Another option is to turn your presentation into a bylined article. Many technology publications routinely print articles that detail “real-life” experiences or offer helpful tips to others in the field.
Any of these options can be used in a social media campaign, particularly Twitter and LinkedIn. Tweet about the details from your presentation or provide links to any relevant articles that might generate from the press advisory and/or bylined article. Consider joining relevant LinkedIn groups and share these updates with like-minded individuals. You can engage with the Oracle Applications Users Group (OAUG) and its members through social networking sites, including:
- More than 9,000 members in the OAUG’s active LinkedIn Group.
- Collaborate - OAUG Forum on Facebook.
- @COLLAB_OAUG (hashtag #C14LV) or @OAUG1 on Twitter.
COLLABORATE 14 Bookstore
Information about the COLLABORATE 14 bookstore will be available soon.
COLLABORATE 14 — OAUG Forum Publication Rights
In the United States, the federal Copyright Act states:
The Copyright Act protects against copying by unauthorized persons of all “original works of authorship fixed in any tangible medium of expression.”
Such works include the papers published in the OAUG conference proceedings.
In order to protect your paper, the appropriate symbol and language must be used. This indicates to whom the copyright belongs.
Protection under the Copyright Act is acquired by placing all three of the following on every copy of a protectable work published by authority of the copyright owner in the United States or elsewhere:
- the symbol “©” and the word “Copyright;”
- the year of the first publication of the work; and
- the name of the owner of the copyright.
Failure to place these three items on a published work bars legal action for copyright infringement against any person who, due to the omission of such items, believes that the work has been placed by the author in the public domain and thus can be used without permission or fee by a third party.
Sample Copyright Protection
The OAUG suggests that you protect your copyright to your paper by putting the symbol and language at the bottom center of the first page of your paper: Copyright ©2014 by [Your Name]. The OAUG also suggests that you consult your attorney to ensure that you have properly registered the copyright to your paper.
Ownership of All Rights to Your Paper
By agreeing to include your paper in the OAUG COLLABORATE 14 conference proceedings, and by accepting the compliance agreement, you have indicated to the OAUG that you own all rights to your paper. Please inform the OAUG in writing immediately if you do not own all rights. In addition, if at any time you know or have reason to know that you do not own all rights to your paper, please inform the OAUG at once.
By accepting the compliance agreement, you authorize the OAUG to record your presentation (either by audio or video), to publish your presentation material in the OAUG 2014 proceedings and/or future publications of the OAUG, and to produce copies on diskette, CD or other format.
For additional information, please refer to the U.S. Copyright Office home page.